How to Add Athletes to Your Club

This guide walks you through the different ways to add athletes to your club in Rostered.

Using the Add Athlete Wizard

The Add Athlete wizard is the recommended way to add athletes. It guides you through creating a family and adding athlete information in one streamlined process.

For New Families

1. Navigate to your club dashboard.
2. Click Athletes in the sidebar to open the Athletes page.
3. Click the Add Athlete button in the top right corner.
4. Select New Family to create a new family for the athlete.
5. Enter the family name (e.g., "Smith Family").
6. Add guardian email addresses for family members who need access.
   • Check Family Administrator for guardians who should be able to invite other guardians.
7. Click Next to proceed to athlete details.
8. Enter the athlete's information:
   • First name (required)
   • Last name (required)
   • Nickname (optional)
   • Date of birth (optional)
   • Gender (optional)
   • Cohort (required - this determines their division)
9. To add multiple athletes to the same family, click Add Another Athlete.
10. Review your entries and click Submit to create the family and athletes.

For Existing Families

1. Navigate to Athletes in your club.
2. Click Add Athlete.
3. Select Existing Family and choose the family from the dropdown.
4. Enter the athlete's information.
5. Click Submit to add the athlete to the selected family.

Creating Athletes Individually

You can also add athletes directly from a family's detail page:

1. Navigate to Athletes in your club.
2. Switch to the By Family view using the toggle.
3. Click on a family to open their detail page.
4. In the Athletes section, click Add Athlete.
5. Choose either:
   • Create new athlete - Opens the wizard to add a new athlete
   • Add existing athlete - Links an athlete already in the club to this family

Importing Athletes via CSV

For bulk athlete imports, contact your Rostered administrator to discuss CSV import options. This feature is useful when onboarding many athletes at once.

Assigning Athletes to Cohorts

Cohorts determine which division an athlete belongs to. When adding an athlete:

1. In the athlete details step, select a Cohort from the dropdown.
2. The cohort you select automatically places the athlete in the corresponding division.
3. Athletes in the same cohort can be rostered to teams within that division.

tip

Set up your cohorts before adding athletes. Navigate to your division and create cohorts that match your age groups or skill levels (e.g., "U10 Boys", "Varsity", "JV").

What Happens Next

After adding athletes:

• Guardians receive email invitations to join Rostered
• Athletes appear in your club's athlete list
• Athletes can be added to team rosters
• Guardians can view schedules and submit RSVPs for their athletes